Privacy Policy
I Believe Management Ltd Privacy Policy
Contact details
Name: Michelle Baker
Email: Michelle@ibelievemanagement.com
Website: www.ibelievemanagement.com
Last updated : 26th January 2024
Please email Michelle@ibelievemanagement.com
To request to view our Data Protection Registration Certificate.
The type of personal information we collect
We ask you for some Personal identifiers, contacts and characteristics on our Join us form and Talent Agreement.
For example, Talent name and Parent(s)/Guardian(s) contact details including phone, email, address and photographs of the Talent in order to promote the Talent to Clients.
All personal information is securely kept on I Believe Management Ltd digital files on Google Workspace, on Spotlight (where applicable) who are Europe's largest casting service and on Tagmin (where applicable) who are the leading software for Talent Agents. For more information on Spotlight or Tagmin please contact us or you can view their websites below including their privacy policies.
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
● On our Join Us form, so we can sign you up to the Agency.
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On our Tagmin Platform, so we have your personal details relevant to any jobs and then are able to pay you for those jobs.
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On our Talent Agreement so both you and I Believe Management Ltd are protected by a contract.
● On Agreements/Contracts for future jobs between Production Company and Talent/Parent(s)/Guardian(s).
We also receive personal information indirectly, from the following sources in the following scenarios:
● From your Spotlight account, for example in order to submit you for potential jobs.
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From your Tagmin Account, for example to pay you for any job where money was received from Production.
● From Production Teams who have had direct contact with the Talent for any jobs you have been assigned, for example from costume departments, catering teams and transportation information to and from assignments.
We use the information that you have given us in order to:
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Contact Talent/Parent/Guardian, for example, to inform you of any castings you have been invited to.
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Promote Talent to Clients, for example to Casting Directors and other leading industry professionals so we can put you forward for castings and other potential job opportunities.
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Inform Casting professionals of any appropriate information required, for example your location, age, height and any clothing measurements.
We may share this information with Casting Directors and other leading industry professionals so we can put you forward for castings and other potential job opportunities.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Michelle@ibelievemanagement.com
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
How we store your personal information
Your information is securely stored on I Believe Management Ltd digital files on Google Workspace.
Any hard copies are uploaded to Google Workspace and then securely destroyed by shredding.
Personal information will be kept securely for any Talent who has signed a Talent Agreement with I Believe Management Ltd and who has not secured any jobs for up to 1 year after the Agreement has ended, for example in case they would like to sign another Talent Agreement to the Agency within this year. Talent may request that their information be removed earlier than 1 year by contacting our data protection officer at Michelle@ibelievemanagement.com
Personal contact information will be kept securely for up to 11 years after last contact for any Talent who have secured jobs requiring contracts for the sole purpose of having the information needed to contact Talent for any potential future payments whether they are still represented by I Believe Management or not, for example for any future buyouts on Commercial/Film/Television jobs where Production Companies contact us. The Term is 11 years because TV/Film Buyouts are usually up to a maximum of 10 years before renewal.
Personal information will be destroyed by deletion of digital files and hard copies will be shredded.
Personal Information will only be kept for an long as is relevant and necessary and can be removed at any point by contacting our Data Protection Officer at Michelle@ibelievemanagement.com
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at Michelle@ibelievemanagement.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at Michelle@ibelievemanagement.com
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane